Volunteer Policy

To volunteer, please complete the volunteer registration form on our website or contact us directly. We may ask for more information, an identity document or a short conversation before confirming your role. [Add any additional verification steps, such as ID or reference checks.]

Volunteering with Gayatri Foundation is unpaid and does not create an employment relationship. We never charge any fee to register as a volunteer.

• Minimum age: [Add minimum volunteer age once confirmed.]
• Parental or guardian consent: [Add consent requirements for younger applicants once confirmed.]
• Volunteers must be willing to follow this policy and our code of conduct.
• Some roles, especially those involving children or healthcare, may need specific skills, qualifications or checks. [Add details once confirmed.]

All volunteers must:

• Act honestly and with integrity, and represent Gayatri Foundation positively.
• Follow instructions from the volunteer coordinator or team lead.
• Keep beneficiaries' personal information confidential.
• Never ask for or accept money, gifts or favours from beneficiaries.
• Never collect donations on behalf of Gayatri Foundation without written authorisation.
• Not be under the influence of alcohol or drugs during any activity.

We expect volunteers to treat everyone with dignity and respect, whatever their caste, religion, gender, age, disability or background. Harassment, discrimination, abusive language or violence of any kind will not be tolerated.

Volunteers should arrive on time, inform the coordinator in advance if they cannot attend, and take care of any materials or equipment provided.

The safety of children, women and vulnerable people is our highest priority. All volunteers must:

• Never be alone with a child or vulnerable person out of sight of other team members.
• Never take or share photographs or videos of beneficiaries without permission from Gayatri Foundation and, for children, their parent or guardian.
• Not contact beneficiaries privately, including on social media, outside of organised activities.
• Follow all safety instructions during field activities, health camps and events.
• Report any safeguarding concern, abuse or unsafe situation immediately to [Add safeguarding contact name and phone number].

[Add a link to your full safeguarding policy, once confirmed by your legal adviser.]

We review every application but cannot guarantee a role to everyone. Selection depends on our current needs, your skills and availability, and the location of activities.

We will contact you by phone, WhatsApp or email using the details you provide. Please let us know if your contact details change.

You may stop volunteering at any time. We ask that you inform your coordinator in advance where possible.

Gayatri Foundation may end a volunteer's participation at any time, including for breaking this policy or the code of conduct, or for any behaviour that puts beneficiaries, other volunteers or our reputation at risk. Serious safeguarding concerns may be reported to the appropriate authorities.

When your volunteering ends, please return any materials and stop using the Gayatri Foundation name or identity card.